Tech Tips - Turn on Delegate Access

Turn on Delegate Access

A delegate automatically receives Send on Behalf permissions. This means your delegate can do the following:

·         Respond to a meeting request sent to you, the manager.

·         Receive meeting request responses sent to you, the manager.

·         Compose and send an e-mail message that, when received, will have Delegate Name on behalf of Manager Name next to From.

By default, the delegate can read only the meeting requests and responses sent to the manager. The delegate does not have access to read any other messages in your Inbox.

1.     On the Tools menu, click Options.

2.     Click the Delegates tab, and then click Add.

If the Delegates tab or the Add button is missing

3.     Type the name of the person whom you want to designate as your delegate, or search for and then click the name in the search results list.

 NOTE   The delegate must be a person in the Exchange Global Address List.

4.     Click Add, and then click OK.

5.     In the Delegate Permissions dialog box, you can accept the default permission settings or select custom access levels for Exchange folders.

If a delegate needs permission to work with meeting requests and responses only, the default permission settings, including Delegate receives copies of meeting-related messages sent to me, is sufficient. You can leave the Inbox permission setting at None. Meeting requests and responses will go directly to the delegate's Inbox.

 NOTE   By default, the delegate is granted Editor (can read, create, and modify items) permission to your Calendar folder, because after the delegate responds to the meeting on your behalf, the meeting is automatically added to your Calendar folder.

Descriptions of delegate permission levels

 

6.     To send a message to notify the delegate of the changed permissions, select the Automatically send a message to delegate summarizing these permissions check box.

7.     If you want, select the Delegate can see my private items check box.

 IMPORTANT   This is a global setting that affects all of your Exchange folders, including all Mail, Contacts, Calendar, Tasks, Notes, and Journal folders. You cannot allow access to private items in only one folder.

8.     Click OK..

 

 

Thanks & Regards

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Mohammed Rahman Mecheri

 

System Analyst – Network & Infrastructure
Kamal Osman Jamjoom Group LLC.
Unit #422, Sultan Business Centre
P.O Box 27844, Dubai, UAE
Tel:       +971 (4) 3355232 Extn: 1339
Fax:      +971 (4) 3355231
Mobile:  +971 (50) 9774048
Email:    mrahman.koj@gmail.com

             mrahman_koj@hotmail.com

             mrahman_koj_est@yahoo.co.uk

Web :    https://about.me/mrahman

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